Get a full accounting department without the overhead
Bundled bookkeeping, payroll, and tax planning for one fixed monthly fee, so you can get back to running your operation
Quick answer
TruCount CPA PC's outsourced accounting department bundles bookkeeping, payroll coordination, tax planning, and CFO-level advisory into one fixed monthly fee for Brookings, SD farms, agribusinesses, and professional service businesses. Clients access their financials in real time through a secure online platform instead of waiting on year-end drop-offs.
Hiring a full-time controller, bookkeeper, and payroll specialist costs six figures before benefits. Most Brookings-area farms and professional service businesses don't need three separate hires. They need three sets of expertise delivered by one team, for one predictable fee.
That's what an outsourced accounting department gives you. TruCount CPA PC bundles accounting, payroll coordination, tax planning, and advisory into a single fixed monthly rate, so you know what you're paying before the month starts. No hourly surprises, no invoice creep when tax season hits.
Our team has handled agriculture and professional service business books since 2009. You get that experience working for you daily, not just at filing time, freeing you to run cattle, close jobs, or see the next client instead of chasing receipts.
What your outsourced accounting department includes
One fixed monthly fee covers the full scope of your back office, not a menu you have to reassemble every year. Here's what's included:
Accounting: daily transaction classification, expense tracking, and account reconciliation so your books are current, not caught up in April.
Payroll coordination: wage calculations, tax filings, and direct deposit handled so paydays never slip.
Tax planning and preparation: year-round strategy sessions plus your return, coordinated by the same team that manages your monthly books.
Advisory and CFO-level insight: margin analysis, cash flow forecasting, and entity guidance delivered in plain language, not jargon.
Secure digital access: real-time financial data and direct messaging with your TruCount team through our online platform.
Built for farmers and agribusiness operators
General accounting firms treat a farm like any small business. It isn't. Grain prices swing, equipment purchases hit in the fourth quarter, and cash flow depends on a harvest that may or may not cooperate with your loan payment schedule.
TruCount works with farmers and agribusiness operators across the Brookings, SD area and the Midwest, plus operations in western Minnesota and Logan and Shelby counties in Ohio. We structure multi-entity farm and professional service business setups so income, equipment, and land are tracked where they actually belong, not lumped together and guessed at come tax time.
We also flag opportunities generalist firms miss: the R&D credit for on-farm process improvements, and the excess fertility deduction when soil test data supports it. Both require documentation most bookkeepers never ask for, and both can put real dollars back into your operation.
Seasonal cash flow gets planned for, not reacted to. You'll know in March what your tax bill looks like in September, and you'll know it because someone ran the numbers, not because you guessed.
Support tailored to professional service businesses
Professional services firms, engineering shops, clinics, and contractors run on billable hours and project margins, not commodity prices. What you need is different from what a farm needs, but the goal is the same: know your numbers before you make a decision, not after.
TruCount gives professional service business owners in the Brookings, SD area and across the Midwest real-time visibility into job costing, overhead allocation, and cash position. That's CFO-level insight without hiring a full-time controller at $90,000 a year plus benefits.
Monthly close happens on schedule. Profit and loss statements arrive when you need them for a bank conversation or a hiring decision, not three weeks late. Advisory sessions cover pricing strategy, entity structure, and tax timing throughout the year, so decisions get made with current numbers instead of last year's guess.
Real-time collaboration through our secure online platform
Books that live in a shared drive folder, updated whenever someone remembers, aren't outsourced accounting. They're delayed accounting.
Every TruCount client works through a secure online platform where your financials, documents, and messages with our team sit in one place, updated and current. Log in from the tractor cab, the job site, or the kitchen table and see the same numbers we're looking at.
Questions get answered without a scheduled call. Upload a receipt from your phone, and it lands in the right account without you touching a spreadsheet. When tax planning conversations happen, they happen against current data, not a stack of statements from three months back.
It's the kind of access most local firms in Brookings still can't offer, because most local firms still run on paper folders and year-end drop-offs.
Frequently Asked Questions About Outsourced accounting department
Let's build your outsourced accounting plan
Every farm, agribusiness, and professional service business runs differently, so your fixed monthly fee should reflect your actual workload, not a generic package. Tell us what you're running now, whether that's a one-person bookkeeping setup or nothing at all, and we'll scope a bundle that covers accounting, payroll coordination, tax planning, and advisory under one price.
The TruCount team serves the Brookings, SD area and the Midwest. Schedule a consultation and get out of the books and back to your business.
Why clients trust us
- Julie Underwood holds an active CPA license
- Member of the AICPA
- Member of the South Dakota Society of CPAs
- Firm founded in 2009 and based in Brookings, SD
- Member of the Brookings Area Chamber of Commerce